Terms and Conditions

These Terms and Conditions govern the ScreenlyHire website and interviewing service, operated by BooleanDev Ltd. “ScreenlyHire”, “we”, and “us” mean BooleanDev Ltd. “Customer” means the business or organization purchasing or administering a workspace. “User” includes its authorized team members and candidates invited to participate.

A Customer accepts these terms through an express acceptance step or a signed service order incorporating them. Its representative must have authority to bind the Customer. Merely reading this website or Privacy Policy does not provide consent to recording, AI processing, marketing, or a new contract. Candidate recording requires a separate notice and consent process. Customers must ensure authorized users follow the applicable service rules; the subscription, indemnity, and commercial liability provisions apply to Customers, not candidates merely participating in an interview.

Mandatory law prevails over these terms. A signed agreement expressly varying these terms prevails for its subject matter; an agreed data processing addendum prevails for conflicting data processing provisions. Workspace administrators must be at least 18 and able to enter a binding contract. Customers arranging interviews with minors must comply with applicable employment law and obtain legally appropriate consent and accommodations.

Subject to the agreed plan and payment, ScreenlyHire grants the Customer a limited, non-exclusive, non-transferable right to use the service for its legitimate recruitment activities during its subscription. Features, seat allowances, storage, and other limits are those in the accepted order or checkout. Preview features and marketing examples are not service-level commitments.

Customers are responsible for their authorized users, accurate account information, appropriate access permissions, lawful instructions, and protecting credentials and invitation links. Tell us promptly about suspected unauthorized access. ScreenlyHire remains responsible for its own obligations; a Customer’s responsibility does not excuse our failure to meet them.

The Customer determines recruitment purposes, job requirements, assessment criteria, reviewers, and hiring decisions. It must have a lawful basis for providing candidate information and give candidates clear notices identifying the hiring organization, recording and processing purposes, recipients, retention, and available choices. Obtain any required consent before collecting or recording audio or video, including for live participants. A device permission alone is not sufficient privacy consent.

Customers must comply with applicable human rights, employment, accessibility, privacy, and anti-spam requirements. Use relevant, defensible job criteria; provide legally required accommodations and an appropriate alternative process where required. Do not use the service for unlawful discrimination, covert recording, facial or emotion analysis, appearance scoring, or inference of protected characteristics. Do not use AI output as the sole basis for rejecting or selecting a candidate.

For Ontario publicly advertised positions, Customers subject to the rules effective January 1, 2026 must satisfy applicable compensation, vacancy, and AI-use disclosures, Canadian-experience restrictions, interview follow-up, and recordkeeping requirements. The employer rules generally cover employers with at least 25 employees, subject to statutory definitions and exceptions. Covered interviewees must be told whether a hiring decision has been made within 45 days of the last qualifying interview. Posting AI-generated notes in a candidate notice does not replace an employer’s required job-posting disclosure. The Customer must preserve required records independently where its service retention period is shorter.

Customers sending invitations or other messages must have the required authority and comply with Canada’s anti-spam legislation where applicable. They may not upload purchased or scraped contact lists for unsolicited campaigns. ScreenlyHire supplies software, does not act as the prospective employer, and does not promise a hiring result or certify the Customer’s legal compliance.

ScreenlyHire currently uses no third-party AI providers and does not send candidate recordings or transcripts to third-party AI providers. If AI features are introduced, we will explain their processing before activation and obtain any required consent. Such features may produce transcripts, summaries, suggested notes, or other assessment support. Outputs can omit context, invent information, or reflect bias. An authorized human must check outputs against the original material before relying on them. Outputs are not verified facts, professional advice, or a determination of candidate suitability.

An AI feature may be used only after its actual processing, recipients, and material risks have been disclosed and any required consent obtained. These terms grant no permission to train general-purpose AI models on identifiable candidate recordings or transcripts. Any proposed additional use requires its own lawful basis and notice. The Customer must not repurpose candidate data for unrelated profiling or model training through exports or integrations without lawful authorization.

Customers and other rights holders retain their rights in submitted content. No ownership of a person’s personal information is transferred by these terms. The Customer authorizes ScreenlyHire and necessary service providers to host, transmit, copy, and process content only to deliver the agreed service, follow lawful instructions, secure and support the service, or comply with law, as described in the Privacy Policy and any data processing addendum. This is not a licence to advertise with candidate recordings or sell candidate profiles.

ScreenlyHire retains rights in its software, branding, documentation, and other service materials. Customers may use generated outputs within the rights they lawfully hold in the inputs; exclusivity and intellectual property protection of AI outputs are not guaranteed. Do not reverse engineer except where permitted by mandatory law, resell access without permission, bypass usage limits, probe other workspaces, distribute malware, or infringe another person’s rights.

Each party must protect the other’s non-public business information with reasonable care and disclose it only to people and providers who need it for the service and are bound to protect it, or as legally required. This obligation excludes information independently developed, lawfully obtained without restriction, or public without breach. Personal information remains subject to applicable privacy obligations regardless of these exclusions.

The accepted order or checkout must identify the price, currency, applicable taxes, billing interval, included usage, and any automatic renewal before purchase. An automatically renewing plan renews on those disclosed terms until cancelled through the available billing controls or by contacting us before renewal. No automatic renewal or extra charge is authorized solely by this page.

Unless the order states otherwise or law requires a refund, cancellation takes effect at the end of the current paid period and fees for service already supplied are non-refundable. We will honour mandatory cancellation and refund rights. Prospective price changes require advance notice sufficient to cancel before the affected renewal and any consent required by law. Report billing errors promptly; contractual review processes do not shorten statutory rights or deadlines.

We may restrict access when reasonably necessary to address a security threat, unlawful conduct, material breach, or overdue undisputed fees. Where practical, we will give notice and a reasonable opportunity to resolve the issue; urgent protective action may be immediate. A party may terminate for a material breach that remains unremedied 30 days after written notice, unless immediate termination is permitted by law or necessary to address a serious unlawful or security risk.

Customers should arrange any permitted export and resolve retention or preservation requirements before access ends. After termination, data is handled under the Privacy Policy, agreed retention terms, and legal requirements; indefinite storage or access is not included. ScreenlyHire will provide legally required assistance with personal information requests and will not use termination to avoid its own legal obligations. Accrued payments and provisions intended to survive, including confidentiality, intellectual property, and applicable liability provisions, survive termination.

We will provide the service with reasonable care and skill. Except for express promises in an agreed order and rights that cannot lawfully be excluded, the service is provided as available, without additional warranties of uninterrupted operation, fitness for a particular purpose, or error-free results. Customers remain responsible for assessing suitability and independently checking outputs.

Customer-selected external services are governed by their own terms. We are not responsible for their independent conduct, but this does not exclude our responsibility for our own service providers or statutory duties. Events beyond a party’s reasonable control may excuse affected performance for their duration where reasonable mitigation is taken; they do not excuse privacy incident obligations or payment already due.

To the extent legally permitted, neither party is liable to the other Customer-contracting party for indirect, consequential, special, exemplary, or punitive loss, or lost profits or business opportunities arising from the service. Subject to the exceptions below, each party’s aggregate liability arising from the Customer agreement is limited to the greater of CAD $100 and the fees paid or payable by that Customer for the affected service in the 12 months preceding the event giving rise to the claim, regardless of the legal theory asserted.

These exclusions and cap do not apply to fraud, wilful misconduct, gross negligence, liability that cannot lawfully be limited, a Customer’s payment obligations, or the Customer indemnity below. They do not restrict an individual’s non-waivable privacy, human rights, employment, or consumer remedies, regulator powers, or mandatory breach-reporting obligations. These provisions allocate commercial risk between ScreenlyHire and the Customer and are subject to applicable law and any signed agreement.

To the extent permitted by law, the Customer will defend and indemnify ScreenlyHire and its personnel against third-party claims and reasonable related costs arising from the Customer’s unlawful hiring decisions, failure to obtain required consent, infringement by Customer-provided content, or intentional misuse of the service. This obligation applies only to the extent the claim is caused by the Customer or its authorized users; it does not cover ScreenlyHire’s own breach, negligence, or misconduct.

ScreenlyHire must promptly notify the Customer of the claim, provide reasonable cooperation at the Customer’s expense, and permit control of the defence by competent counsel. No settlement may admit fault for ScreenlyHire or impose non-monetary obligations on it without its consent, not to be unreasonably withheld. Delay in notice reduces the obligation only to the extent it materially prejudices the defence.

The Customer agreement is governed by the laws of Ontario and the federal laws of Canada applicable there. Subject to mandatory jurisdiction and venue rules, the parties submit contractual disputes to the courts of Ontario. Neither this choice of law nor any other clause removes protections that applicable law gives an individual in another jurisdiction.

Contact us first if you would like us to try to resolve a concern, but doing so is not a precondition to a statutory complaint or urgent relief. These terms do not impose mandatory arbitration, waive class proceedings, prevent a complaint to a privacy commissioner or other regulator, or shorten any mandatory limitation period. If one provision is unenforceable, the remainder continues to the extent legally possible. Failure to enforce a provision is not a waiver.

Material changes will be communicated to affected Customers before they take effect, with the revised version and effective date available for review. We will obtain fresh agreement where required, and new privacy purposes will be handled under the Privacy Policy rather than implied through a terms update. Changes do not retrospectively remove accrued rights.

For service, legal, or accessibility inquiries, contact BooleanDev Ltd at info@screenlyhire.com. For privacy inquiries, contact privacy@screenlyhire.com with the subject ‘Privacy Officer’.